Employment Opportunities

Help us educate, inspire, and connect people through family history

To advance the study of family history in America and beyond, American Ancestors and the New England Historic Genealogical Society educates, inspires, and connects people through our scholarship, collections, and expertise. We are supported by 100 employees and hundreds of dedicated volunteers, serving more than 250,000 members. Our jobs span a broad range of careers, from entry-level to professional, including genealogical research, publishing, library science, curatorial, internet technology, finance, information systems, development, sales, education, and member services.

For immediate consideration to any of our open staff positions, please e-mail your resume and cover letter to:

Michelle Major, Director of Human Resources mmajor@nehgs.org.

Please check out our Volunteer page for other opportunities to help advance the study of family history.

Open Positions:

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Chief Financial Officer (CFO)

The Chief Financial Officer (CFO) reports to the Senior Vice President and COO and is an integral member of NEHGS’s senior leadership team. Responsible for developing, implementing and ensuring financial compliance with sound and prudent policies and practices consistent with generally accepted accounting principles while supporting the mission of American Ancestors and the New England Historic Genealogical Society. The CFO is responsible for maintaining and continuously improving the systems of financial controls, including general accounting, investment and endowment accounting, banking, payroll and department management. The successful candidate will develop and maintain strong, effective working relationships with internal departments through collaborative leadership. The CFO is responsible for the mentoring, development, daily supervision of, and work delegation for the Senior Accountant, Accountant, AP Associate and AR Associate.

Duties and Responsibilities

  • Direct and manage the accounting and financial related matters of NEHGS through supervision of the Finance Department; establish and maintain internal controls to monitor and safeguard the assets of the society. Assuring that NEHGS operates within accepted accounting standards and in accordance with all legal requirements.
  • Provide leadership, direction and management of the Finance team.
  • Oversee all NEHGS’s financial transactions, recordkeeping, inventory and cash management. Provide administrative and technical supervision to members of the finance team.
  • Serve as resource to senior management on financial, accounting, and payroll issues; work with managers to ensure cost control, compliance with regulations and maximization of budgets.
  • Serve as staff liaison to the Finance and Investment committees. Attend and present financial information to the Board of Trustees, executive committee and other committee meetings as requested by SVP/COO. The reports must be informative, accurate and geared to the appropriate audience.
  • Responsible for all aspects of the budget cycle including maintenance of the budget template, analysis, financial planning, and importing budgets into accounting system and working with other managers through modifications.
  • Manage the annual audit and assist an outside audit firm during the course of the audit. Maintain and prepare the necessary work papers in preparation for the annual audit.
  • Hands-on oversight for a broad range of activities including month end close, financial statements, general ledger, accounts payable, accounts receivable, payroll, internal and external financial reporting, cash management, and internal controls.
  • Develop, communicate, and monitor financial policies and procedures that comply with GAAP. Ensure the allocation and expenditure of funds consistent with the Society’s strategic goals and the advancement and support of its programs.
  • Regulatory reporting and compliance. Ensure compliance with IRS and government regulations through administration of procedures and guidelines surrounding unrelated business income tax, property and sales taxes, contribution acknowledgements, retirement accounts, payroll and health and welfare plan filings.
  • Oversee the preparation and communication of weekly, monthly and annual financial statements.
  • Guide the development and administration of the Society’s budget, including the preparation of the budget analyses, writing support narratives, assisting the SVP/COO presenting such to the Board of Trustees and monitoring performance against budget.

Education Level

Advanced degree in accounting, management, or finance. Bachelor’s degree in Accounting or Finance. Master’s degree and/or CPA strongly preferred.

Skills and Qualifications

  • Strong understanding non-profit fund accounting and GAAP guidelines.
  • 10+ years of related work experience managing accounting and financial operations. Non-profit experience a plus.
  • Demonstrated management skills required. Strong ability to provide collaborative leadership and effective service to internal departments.
  • Demonstrated ability to participate as a team member in the decision-making process, providing creative input related to the business and financial affairs of NEHGS.
  • Excellent oral and written communications skills and strong interpersonal skills required.
  • Knowledge of computer systems related to accounting and financial management required.
  • Ability to professionally interact with staff, senior management and Board of Directors.
  • Exceptional analytical skills and strong attention to detail.

How To Apply:

Email resume and a compelling cover letter to:
Michelle Major, Director of Human Resources
mmajor@nehgs.org

No phone calls, please.

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Researcher

American Ancestors and New England Historic Genealogical Society (NEHGS), America’s founding genealogical organization and the most respected name in family history, is seeking a full time Genealogical Researcher. Due to an increasing demand for quality genealogical research, NEHGS is looking for a full-time Researcher, who will be responsible for conducting research for the NEHGS Research Services Department. The ideal candidate should have a thorough knowledge of genealogical skills, techniques, and sources; and be able to efficiently conduct research in the time allotted by clients.

This is an on-site, full-time, benefits eligible position.

Qualifications

  • Bachelor’s degree in a history related field
  • Genealogical training
  • Computer skills including internet, e-mail, Microsoft office, and Adobe
  • 3-4 years of professional genealogical experience
  • Strong written and verbal communication skills
  • Ability to analyze documents and compile detailed narrative research reports

How To Apply:

Email resume, cover letter, and a Written Sample of Genealogical Research to:
Michelle Major, Director of Human Resources
mmajor@nehgs.org

No phone calls, please. Only candidates who submit all required materials will be considered.

Apply by September 1, 2019

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Accounts Payable Associate

NEHGS is searching for an Accounts Payable Associate who, as part of the Finance Team, will be accountable for vendor invoices, wire transfers, expense reimbursements, credit card payments, sales tax analysis, preparing checks for signature, and document filing. This entry level, non-exempt position is on-site in our Boston location.

Duties and Responsibilities

  • Collate and present invoices with relevant backup and approval documentation for signature and when necessary obtain W-9s
  • Ensure vendors are paid on a timely, accurate and appropriate basis
  • Allocation journal entries for UPS, Staples, and postage meter use
  • Maintain records and filing system for vendors and invoices
  • Deliver payroll checks and T-Pass/Charlie Cards by hand (in house)
  • Code and enter journal entries for staff Credit card purchases
  • Post accounts payable invoices to A/P computer module
  • Prepare and process Western Union and wire transfers
  • Perform other accounting duties as assigned
  • Resolve vendor queries on a timely basis

Skills

  • Acquainted with general accounting terms and processes
  • Strong problem solving skills as well as analytical ability
  • Create, modify, and update Microsoft Excel spreadsheets
  • Excellent oral and written communication
  • Ability to multi-task, work under pressure and meet deadlines required
  • Must thrive in a teamwork setting and have excellent organizational skills
  • Passionate and enthusiastic
  • Familiarity with Microsoft Dynamics-Great Plains software or similar accounting software preferable but not necessary
  • 1+ years of accounts payable experience preferred

How To Apply:

Please send resume and compelling cover letter to:
Michelle Major, Director of Human Resources
mmajor@nehgs.org
No phone calls, please.

Apply by May 19, 2019

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Executive Assistant

American Ancestors / New England Historic Genealogical Society (NEHGS) seeks an Executive Assistant to the President and CEO. The candidate will provide administrative support to the President and CEO and executive office.

Duties and Responsibilities

  • Manages the President and CEO’s calendars and schedules appointments, requiring interactions with donors, members of the board of trustees and staff on all levels and across all departments.
  • Executes substantive projects and other duties as assigned by the President and CEO.
  • Screens incoming calls and correspondence and responds independently when possible.
  • Organizes meetings and Board events by arranging schedules, facilitating the design and issuance of invitations and event information, arranging facilities and caterers, coordinating speakers and controlling event budget.
  • Prepares agendas, notices, minutes and resolutions from NEHGS meetings and assists with the preparation of presentations for internal and external meetings, lectures and events.
  • Composes confidential correspondence and reports. Prepares payment requests and organizes monthly expense reports of President and CEO.
  • Creates, updates, and maintains database and spreadsheet files.
  • Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings and events.
  • Maintains confidentiality of all organizational, personnel and research matters.
  • Works closely in cooperation with fundraising and development team.

Skills and Qualifications

  • Minimum 5 years of professional work experience in nonprofit business environment.
  • Strong organizational skills and ability to prioritize.
  • Verbal and written communication skills.
  • Customer service experience.
  • High level of attention to detail.
  • Event planning knowledge.
  • Strong knowledge of computer/internet skills, such as: Word, Excel, PowerPoint, Outlook; experience with CRM platforms is required.

Education

Bachelor's degree

Job Type

Full-time

Compensation

Competitive nonprofit salary and exceptional benefits package

How To Apply:

Please send resume and compelling cover letter to:
Michelle Major, Director of Human Resources
mmajor@nehgs.org
No phone calls, please.

Apply by August 12, 2019