Careers at American Ancestors/NEHGS

Help us educate, inspire, and connect people through family history

We are supported by 100 employees and hundreds of dedicated volunteers, serving more than 250,000 members. Our jobs span a broad range of careers, from entry-level to professional, including genealogical research, publishing, library science, curatorial, internet technology, finance, information systems, development, sales, education, and member services.

Group photo from staff outing at Crane Estate, Ipswich

Open Positions

For immediate consideration to any of our open staff positions, please e-mail your resume and cover letter to:

Michelle Major
Director of Human Resources
mmajor@nehgs.org

Accountant

New England Historic Genealogical Society is hiring an experienced Accountant that will report to the Chief Financial Officer and Accounting Manager. The Accountant will provide accounting expertise and financial accuracy under the direction of the Accounting Manager and CFO and providing direction and assistance to the Accounts Receivable Coordinator.

Duties and Responsibilities

Duties and responsibilities may include, but not be limited to, the following:

  • Reconcile all cash accountants with monthly banks statements.
  • Reconcile income statement and balance sheet accounts; book journal entries, including those for current, prepaids, accruals and allocations.
  • Assist Accounting Manager and CFO with managing the monthly, quarterly and annual accounting close and annual financial audits.
  • Manage the overall flow of accounts payables for the Society, including all incoming invoices and outgoing scheduling and processing of payments.
  • Other responsibilities as designated by the Accounting Manager and CFO.

Skill and Qualifications

  • Baccalaureate accounting or finance degree
  • 3+ years of demonstrated not for profit accounting experience and knowledge, including proficiency with account reconciliation, journal entries, contributions and fund accounting.
  • Strong personal computer software experience, including Microsoft Excel and Word; Microsoft Dynamics/Great Plains or similar accounting software is preferred as well as experience with Tessitura CRM software platform.
  • Demonstrated ability to work collaboratively yet independently to problem solve and create solutions and efficiencies for the role and department.
  • A quick learner

Education Level

Bachelors Accounting or Finance degree strongly preferred.

Apply

Screening of applications will begin immediately and continue until a candidate is hired. To apply, please email a resume and compelling cover letter to Michelle Major, Director of Human Resources, mmajor@nehgs.org. No phone calls, please.

Accounts Payable Associate

New England Historic Genealogical Society is hiring an Accounts Payable Associate who, as part of the Finance Team, will be accountable for vendor invoices, wire transfers, expense reimbursements, credit card payments, sales tax analysis, preparing checks for signature and document filing. This entry level, non-exempt position is on-site in our Boston location.

Duties and Responsibilities

Duties and responsibilities may include, but not be limited to, the following:

  • Prepare and present invoices with relevant backup and approval documentation for signature and, when necessary, obtain W-9s.
  • Ensure vendors are paid on a timely, accurate and appropriate basis.
  • Post accounts payable invoices to A/P computer module.
  • Resolve vendor queries on a timely basis.
  • Maintain records and filing system for vendors and invoices.
  • Prepare and process wire transfers.
  • Code and enter journal entries for staff Credit card purchases.
  • Deliver payroll checks and T-Pass/Charlie Cards by hand (in house).
  • Allocation journal entries where required.
  • Perform other accounting duties as assigned.

Skill and Qualifications

  • Acquainted with general accounting terms and processes.
  • Strong problem-solving skills as well as analytical ability.
  • Create, modify, and update Microsoft Excel spreadsheets.
  • Excellent oral and written communication.
  • Ability to multi-task, work under pressure and meet deadlines required.
  • Must thrive in a teamwork setting and have excellent organizational skills.
  • Passionate, enthusiastic and customer service oriented.
  • Experience with accounting software, preferably Microsoft Dynamics-Great Plains.
  • Demonstrated ability to work collaboratively yet independently to problem solve and create solutions and efficiencies for the role and department.

Education Level

Associates degree, or adequate applicable experience.

Apply

Screening of applications will begin immediately and continue until a candidate is hired. To apply, please email a resume and compelling cover letter to Michelle Major, Director of Human Resources, mmajor@nehgs.org. No phone calls, please.

Associate Director of Database Content

Reporting to the Vice President of Digital Strategy and Communications and supervising the Database Services Volunteer Coordinator and the Database Coordinator, The Associate Director of Database Content will be responsible for identifying, acquiring, structuring, and publishing genealogical database content that enhances the online searchable collections available to members of AA/NEHGS. They will also produce webinars, articles, and other content to educate members and staff about new and current database collections.

This exciting full time, exempt position is located on-site at our stunning headquarters on Newbury Street in Boston. Some of our outstanding benefits include; medical, dental, vision, generous paid time off, 403(b), tuition reimbursement, AFLAC, Life insurance, and much, much more!

Functional areas include:

Data Acquisition. NEHGS seeks to continually expand its database collections in specific areas to support a growing population of members. This person will work with current existing partners and enlist new partners to identify data that is of interest to NEHGS and its members. Activities include contractual negotiations and serving as the business and technical contact for the partner throughout the publication process.

Data Publishing.The Associate Director of Database Content will evaluate, prepare, and structure data for publishing so it can be effectively searched in the form of an online database. This person will also define any needed enhancement to the department’s development tools and process to help speed the publication process, and work with the Director of Database & Search Technology to implement them. This person will also be managing the flow of data through internal servers and storage through to archive in the cloud. Supervising, training, and mentoring the Database Coordinator to respond to customer correspondence regarding database updates and corrections.

Data indexing.The Associate Director of Database Content will oversee the indexing of all database collections. This person will manage the Volunteer Coordinator and 150+ website volunteer force. This person will also manage deliverables and contract negotiations with third-party indexing vendors. Projects will be prioritized and assigned to volunteers and third parties, to ensure that projects are completed on time and within budget and meeting all contractual obligations.

Duties and Responsibilities

  • Manage all digital database projects, tracking timeliness of projects and ensuring that all phases of the project and life cycle are met.
  • Manage the indexing process with volunteers and contractors to ensure projects are completed on time with high quality
  • Use the Collections Administration Tool and others to complete the publication process for new database, and to update existing databases.
  • Use SQL Server Management Studio to create queries, troubleshoot problems, and make database modifications.
  • Help define an optimal search experience for AmericanAncestors.com website users; document and communicate search functionality requirements for developers.
  • Create and deliver presentations on search functionality to internal staff and NEHGS members.
  • Work with Microsoft Excel to manipulate indexed data from internal and external sources and complete the publication process.

Skills and Qualifications

  • At least 3 years of experience working with SQL Server and the SQL Server Management Studio
  • Excellent managerial and organizational skills, including the ability to multitask, set professional priorities and manage competing deadlines.
  • Strong analytical capabilities
  • Ability to stay focused on complex projects, while retaining a high degree of attention to detail
  • Ability to communicate effectively with both technical staff and end-users; excellent customer service skills
  • Expertise in troubleshooting and solving data-related inconsistencies
  • Preferred skills/must demonstrate a strong interest in: Genealogy and/or historical data and Search user experience
  • Knowledge of Excel, particularly data search and manipulation functions. VBA macros are a plus
  • Digital image processing concepts and tools
  • Python or other scripting languages
  • Content management system experience (WordPress and/or Drupal)
  • Photoshop
  • Software or website functionality testing
  • Experience with search engine applications such as Elastic Search

Education Level

Bachelor’s degree in Library Science, Computer Science, History or related area or equivalent work experience.

Salary Range

$68,500- $72,500

How To Apply

Please send compelling cover letter and resume to Michelle Major, Director of Human Resources at mmajor@nehgs.org, indicating “Associate Director of Database Content” in the subject line. No phone calls, please.

Collections Services Librarian

As a member of the Research and Library Services team and under direction of the VP of Research and Library Services, the Collection Services Librarian will support the Society by acquiring, cataloging, and processing library materials in all formats. This is an hourly, non-exempt part-time position located at our headquarters on Newbury Street in Boston. Benefits include 403 b retirement and paid time off.

Duties and Responsibilities

  • Perform original and copy cataloging of library materials in all formats using MARC, RDA, OCLC, LCSH/LCCS in accordance with national standards.
  • Participate in ongoing database maintenance and authority control.
  • Supervise and train volunteers and interns working on library collections management.
  • Assist in managing the integrated library system (Innovative Interfaces) and participate in maintenance and ongoing improvements to III WebPAC online catalog.
  • Keep current with developments in the fields of technical services, cataloging, and technology.
  • Responsible for the timely and efficient processing of all newly cataloged materials to make them shelf ready.
  • Check in, process, and maintain periodical collection, claim missing issues, communicate with publishers and vendors, and update recovery holdings as necessary.
  • Coordinate book repair work given to the Conservator.
  • Manage and participate in stacks maintenance activities.

Required Skills and Abilities

  • Master’s degree in library and/or information science from an ALA-accredited institution. (Current LIS students nearing completion of their degree will also be considered.).
  • 2 or more years of relevant library experience.
  • Demonstrated knowledge of relevant cataloging standards (RDA, LCCS, LCSH, MARC) and tools (RDA, OCLC, ClassWeb).
  • Previous experience with Innovative Interfaces catalog system.
  • Outstanding written and oral communication skills.
  • Experience working independently, with minimal supervision.
  • Ability to manage multiple priorities and competing deadlines.
  • Professional, dependable, flexible, and constructive work ethic.
  • Excellent interpersonal skills and a collaborative approach to problem solving.
  • Interest or experience in the field of genealogy a plus.
  • Ability to assist in shifting collections and lift up to 40 lb. boxes.

Hourly Pay

$30-35 per hour, twenty-five hours per week. Status part-time, non-exempt.

How To Apply

Please send resume and a compelling cover letter to Michelle Major, Director of Human Resources at mmajor@nehgs.org. No phone calls, please.

Events Manager

The Events Manager oversees the logistics and production of several events and programs, including but not limited to, lectures, seminars, tours, conferences, and other special events, held online and in-person. The Events Manager works closely with the Vice President of Education Programming, other Education and Programming team members, colleagues from other activity areas, and external vendors, speakers, and VIPs. This position provides logistical planning and support that builds key audiences and helps to generate philanthropic support and earned revenue for the organization’s mission as a genealogical and historical cultural institution that educates, inspires, and connects individuals with their family history.

New England Historic Genealogical Society offers nearly 200 programs each year, providing learning opportunities for individuals with a variety of genealogical, historical, and cultural interests. This exciting position is located at our headquarters on Newbury Street in Boston. Some of our amazing benefits include; medical, dental, vision, retirement, generous paid time off, and much more!

Duties and Responsibilities

  • Works alongside Vice President of Education and Programming (and others across the organization) to conceptualize, plan, and execute the organization’s many events.
  • The Events Manager is responsible for securing event space and catering, negotiating contracts with outside vendors and venues and implementing contracted work. Candidate is responsible for comparing and evaluating various hospitality vendors and has discretion over the selection of sites for and services at events critical to the organization’s mission.
  • For online or virtual programs, the Events Manager leads run-of-show, practice sessions, manages day-of, back-end technical production, and moderates programs as needed.
  • Is chief contact and leads teams of workers managing registration, transportation arrangements, participant inquiries, general troubleshooting, and other event-related coordination as needed.
  • Determines best practices and executes technical and logistical support for events, including the development and maintenance of registration pages; managing RSVPs, attendee lists, and attendee data; correspondence with invitees and attendees.
  • Measures and reports on key financial items, data, and guest management for events. Initiates and monitors full scope of activities from event conception through execution to post-event wrap up: creates and maintains registration, interfaces with sponsors monitoring their representation and involvement, recording and report-making on key participants’ details including RSVPs in the Constituent Relationship Management database [Tessitura]. Drives post-event follow-up including thank you correspondence and running revenue reports.
  • Oversees and approves the work of colleagues creating invitations, marketing materials, and collateral for events and heritage tours. Initiates and tracks the flow of event marketing to ensure its accurate and timely execution.
  • For the execution of the above, performs essential planning and administrative duties (e.g. arranging meetings for the team and events, creating agendas for meetings, answering phones, making follow-up calls, maintaining files, ordering supplies, etc.).
  • Sets and maintains the highest standard for efficient and accurate customer service to event-goers, online participants, and tour registrants.
  • Foresees issues and challenges before they occur and provides effective solutions.
  • Perform other responsibilities as assigned.

Education Level

Bachelor’s degree in marketing, communications, hospitality, or related field.

Skill and Qualifications

  • Three+ years of special events experience minimum one year as lead contact
  • Experience with Tessitura or similar CRM software required
  • Experience with producing Zoom Meeting and Zoom Webinar events
  • Strong communication skills, spoken/phone and written
  • Accuracy and attention to detail
  • Ability to handle multiple projects simultaneously
  • Discretion in dealing with confidential information
  • Ability to work evenings and weekends, as required, with occasional travel for regional, national, and international events
  • Interest in family history a plus

Salary range

$45,000 - $50,000

How To Apply

Please send resume and a compelling cover letter to Michelle Major, Director of Human Resources at mmajor@nehgs.org. No phone calls, please.

Historian in Residence

The Wyner Family Jewish Heritage Center (JHC), an archive and educational center specializing in the Jewish history of Boston and New England, is inviting applications for the position of Historian in Residence for the 2022/3 academic year. The Historian in Residence program is a nine-month residency for a recent Ph.D., advanced graduate student, independent scholar, adjunct faculty member, or public historian to conduct research within, and spotlight stories and insights from, the JHC’s archives. Generously funded by Richard Schilder in honor of Justin L. Wyner, this residency carries a stipend of $30,000 for a period of nine months.

Responsibilities

Over the course of their residency, the Historian in Residence will develop and work on a research project inspired by the JHC’s collections and will contribute to other projects and content as agreed upon with JHC staff. Required projects include:

  • Designing and implementing a research project on a topic or theme inspired by the holdings of the Wyner Family Jewish Heritage Center, and using related holdings at other local or national repositories to connect and contextualize it within American and/or American Jewish history.
  • Writing at least one article based on this research for publication in American Ancestors magazine.
  • Developing at least one public lecture based on their research, to be presented online or in person.
  • Researching, developing, and teaching an online course (comprising four classes) on Jewish immigration to the United States from the 1920s through the 1950s, for a general adult audience.

Depending on the historian’s available time, additional projects might include contributing to other JHC public programs; and creating occasional blogposts, social media posts, and website features that highlight JHC collections. The position offers multiple opportunities to build one’s CV.

Qualifications

The successful candidate will:

  • Have an advanced degree in history, American Jewish history, or a related field. Doctorate or nearly-completed doctorate preferred.
  • Demonstrate superb writing, research, and presentation skills.
  • Be experienced in interpreting and presenting historical content for a wide variety of audiences.
  • Be able to work both independently and collaboratively as part of a team.

Salary and Terms

Reporting to the Associate Director for Archives and Education, this flexible, donor-funded fellowship begins on or after September 1, 2022. The Historian may work the equivalent of 15-20 hours a week through June 30, 2023. The stipend is $30,000 for the nine-month appointment. Hybrid remote work is possible, but the Historian will be required to spend at least some time working onsite with the JHC’s collections (by arrangement with JHC staff).

How to Apply

Candidates should submit a resume and/or CV; two references; and a statement of interest (no more than 1,000 words) that addresses:

  • Your current research interests
  • Your experience researching in archival collections
  • What interests you about the JHC collections
  • 1-2 research projects you might want to pursue using the JHC collections
  • How you might use related collections at local or national archival repositories

Please send the above to Michelle Major, Director of Human Resources, at mmajor@nehgs.org with the subject line "HISTORIAN IN RESIDENCE Application."

Learn more about the Wyner Family Jewish Heritage Center at New England Historic Genealogical Society