Employment Opportunities

Help us educate, inspire, and connect people through family history

To advance the study of family history in America and beyond, American Ancestors and the New England Historic Genealogical Society educates, inspires, and connects people through our scholarship, collections, and expertise. We are supported by 100 employees and hundreds of dedicated volunteers, serving more than 250,000 members. Our jobs span a broad range of careers, from entry-level to professional, including genealogical research, publishing, library science, curatorial, internet technology, finance, information systems, development, sales, education, and member services.

For immediate consideration to any of our open staff positions, please e-mail your resume and cover letter to:

Michelle Major, Director of Human Resources mmajor@nehgs.org.

Please check out our Volunteer page for other opportunities to help advance the study of family history.

Open Positions:

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Accounts Payable Associate

NEHGS is searching for an Accounts Payable Associate who, as part of the Finance Team, will be accountable for vendor invoices, wire transfers, expense reimbursements, credit card payments, sales tax analysis, preparing checks for signature, and document filing. This entry level, non-exempt position is on-site in our Boston location.

Duties and Responsibilities

  • Collate and present invoices with relevant backup and approval documentation for signature and when necessary obtain W-9s
  • Ensure vendors are paid on a timely, accurate and appropriate basis
  • Allocation journal entries for UPS, Staples, and postage meter use
  • Maintain records and filing system for vendors and invoices
  • Deliver payroll checks and T-Pass/Charlie Cards by hand (in house)
  • Code and enter journal entries for staff Credit card purchases
  • Post accounts payable invoices to A/P computer module
  • Prepare and process Western Union and wire transfers
  • Perform other accounting duties as assigned
  • Resolve vendor queries on a timely basis

Skills

  • Acquainted with general accounting terms and processes
  • Strong problem solving skills as well as analytical ability
  • Create, modify, and update Microsoft Excel spreadsheets
  • Excellent oral and written communication
  • Ability to multi-task, work under pressure and meet deadlines required
  • Must thrive in a teamwork setting and have excellent organizational skills
  • Passionate and enthusiastic
  • Familiarity with Microsoft Dynamics-Great Plains software or similar accounting software preferable but not necessary
  • 1+ years of accounts payable experience preferred

How To Apply:

Please send resume and compelling cover letter to:
Michelle Major, Director of Human Resources
mmajor@nehgs.org
No phone calls, please.

Apply by May 19, 2019

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Development and Stewardship Coordinator

Under direction of the Director of Annual Fund, the Development and Stewardship Coordinator will be responsible for managing three key operational elements: gift processing, prospect research, and stewardship events.

Duties and Responsibilities

  • Gift Processing - timely processing and acknowledgement of all gifts, pledges, pledge payments, and other contributions. The Coordinator will work directly with donors by creating acknowledgment letters, pledge billings, and responding to donor calls and emails. They will be sufficiently knowledgeable about our donor database, Tessitura, as well as credit card processing.
  • Organize the project plan for the annual report and work closely with Publications, Administration, and Advancement leadership for content and design. Work with Tessitura database management for donor lists, giving societies and circles.
  • Prospect Research – the Coordinator will manage our prospect research systems including Blackbaud Target Analytics and WealthEngine. They will also undertake independent research to create research profiles for advancement staff.
  • Stewardship Events – the Coordinator will manage logistics for occasional, stewardship events including reservations, processing of tickets, and other event-related work.

Education Level

Bachelor's degree

Skill and Qualifications

  • Two+ years of development experience
  • Experience with Tessitura required
  • Strong communication skills, spoken/phone and written
  • Accuracy and attention to detail
  • Ability to handle multiple projects simultaneously

This is an entry level, non-exempt, on site position located in Boston, MA.

How To Apply:

Please send resume and compelling cover letter to:
Michelle Major, Director of Human Resources
mmajor@nehgs.org

Please enter Development and Stewardship Coordinator in the subject line. No phone calls, please.

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Project Archivist

The Project Archivist is responsible for the processing and description of the Reinier Beeuwkes Family Collection.

The Reinier Beeuwkes Family Collection, approximately 1727-1986, contains a significant quantity of original documents, ephemera, and photographs relating to the Beeuwkes, Clark, Drury, and Goodwin families of New England and beyond. Original documents include account books, art, certificates, correspondence, deeds, diaries, genealogical material, newspaper clippings, poetry, receipts, recipes, reminiscences, school papers, and scrapbooks.

This is a temporary part-time (28 hour/week) position. The duration of this position is twelve months and is located within the New England Historic Genealogical Society’s R. Stanton Avery Special Collections in Boston.

Duties and Responsibilities

  • The Project Archivist will assume responsibility for the processing and description of the Reinier Beeuwkes Family Collection through the appropriate housing of manuscript material, barcoding containers, identifying materials for conservation treatment, creation of an EAD encoded finding aid according to DACS through ArchivesSpace, and the creation of a MARC record.
  • There will also be opportunities to promote knowledge of the project by writing blog posts and/or articles and giving presentations.

Supervision

The Project Archivist reports to the Manager of Manuscript Collections. However, on a day-to-day basis the work of the Project Archivist will be directed and coordinated by the Archivist.

Physical Requirements

Candidates for this position should be able to work up to four hours at a computer workstation and should be able to lift archival boxes weighing up to forty pounds.

Minimum Qualifications

  • Education: a Master's degree in history, library science (ALA accredited), or a related discipline; work experience concerning the processing of manuscript collections
  • Demonstrated knowledge of archival principles and practices, particularly those relating to the processing of a manuscript collection
  • Experience and familiarity with using an archival content management system and technologies applicable for an archival environment
  • Experience working with archival content metadata standards and current practice in archival arrangement and description including DACS (Describing Archives: A Content Standard) and EAD (Encoded Archival Description)
  • Effective interpersonal, oral, and written communication skills
  • Strong organizational and analytical skills with proven success in independently prioritizing work demonstrated in meeting deadlines and in managing complex projects to completion
  • Preferred: experience using ArchivesSpace
  • Preferred: experience with genealogical research

Salary

$18-21 per hour, depending upon experience (28 hours per week; 52 weeks)

How To Apply:

Please send resume and compelling cover letter to:
Michelle Major, Director of Human Resources
mmajor@nehgs.org

Review of applications will begin May 6, 2019. No phone calls, please.

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Researcher

American Ancestors and New England Historic Genealogical Society (NEHGS), America’s founding genealogical organization and the most respected name in family history, is seeking a full time Genealogical Researcher. Due to an increasing demand for quality genealogical research, NEHGS is looking for a full-time Researcher, who will be responsible for conducting research for the NEHGS Research Services Department. The ideal candidate should have a thorough knowledge of genealogical skills, techniques, and sources; and be able to efficiently conduct research in the time allotted by clients.

This is an on-site, full-time, benefits eligible position.

Qualifications

  • Bachelor’s degree in a history related field
  • Genealogical training
  • General computer skills including internet, e-mail, and word processing.
  • 3-4 years of professional genealogical experience
  • Ability to analyze documents and compile detailed narrative research reports

How To Apply:

Email resume, cover letter, and a Written Sample of Genealogical Research to:
Michelle Major, Director of Human Resources
mmajor@nehgs.org

No phone calls, please. Only candidates who submit all required materials will be considered.

Apply by June 1, 2019