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  • 2001 Archive

  • Vol. 3, No. 3
    Whole #38
    February 23, 2001

    - Proxy Voting
    - Library News: New Photocopy Machines
    - Job Opening: NEHGS Reference Librarian
    - Research Resource: The Essex Genealogist
    - Education Programs
    - Web Resource: National Archives and Records Administration
    - Available in the Bookshop


    Proxy Voting

    Once again, NEHGS hopes to make Proxy Voting available to our members via the internet. An announcement appears in the current issue of  New England Ancestors magazine. Unfortunately, we have run into some minor problems that have delayed the ability to register users for electronic voting. Please check back at on or after March 1 to register your Proxy Votes. And thank you for participating in your society. If you have any questions, please contact Michael Leclerc at

    Michael J. Leclerc, Electronic Publications Supervisor


    News in the Library

    Those members who have been in the library recently may have noticed new photocopiers on the 5th and 6th floors.  The library replaced its several, outdated copiers with new book saver copiers that hopefully will help minimize break-downs and misfeeds.  The machines are fairly straightforward, but if you would like an introduction to how to use them, feel free to ask the 5th and 6th floor librarians.  The current User Guide has also been updated to show how to place the paper on these machines and goes into detail about making copies, so feel free to pick up a current copy at the Front Desk on the 1st Floor on your next visit.  The new machines will accept only a copy card (no change or bills), so you will need to get a copy card first before making any copies.  You can obtain a copy card on the 6th Floor by the reference desk (insert a dollar to get a new card, or insert an old card and money to add to your existing card).  For those of you who have old copy cards - they will still work.  We have not changed the card readers, just the photocopiers, so feel free to still use your old, trusty cards (several members have told me personally that they have quite a collection of these copy cards at home!  Others I think have been using the same cards for ten years or more!).

    The new copiers’ book saver feature scans for the image of a book right up to the edge of the copier.  Therefore, if you place the gutter of the book right along the edge, you will never have to worry about text not being copied [also, if you don’t have the book gutter close enough to the edge, the copier will spurt you out a blank page].  In addition , the angle helps prevent any extra wear-and-tear on the books, so that less materials will be out of the library for re-binding or replacement when patrons need them.  Also good news is that even though we contracted for newer machines, we did not have to raise the price of photocopies (still at 25 cents). 

    Chad Leinaweaver, Director of User Access Services


    Job Opening at NEHGS

    Part Time Reference Librarian

    Looking for a fun opportunity to work in a research institution?
    Looking to get your foot in the door of a Boston-area repository?
    Looking to work in a creative environment with fellow scholars?
    Then this position may be for you…

    The New England Historic Genealogical Society seeks an energetic, creative person to provide general reference services with emphasis on genealogy to library patrons.  The person in this position will staff one of the library’s 4 reference desks in order to aid patrons with finding appropriate materials in the library, using the library catalogs and finding aids, and providing advice concerning genealogical research.  Some evenings may be required.  Additional tasks such as Society client research, data entry, and others will be assigned regularly.  As this person develops skills over time, the Reference Librarian may be called upon to lecture on genealogical or historical topics and provide personal consultations with patrons, usually through one of the various Society programs.  The construction of finding aids, guides, or other means of providing better user-access is strongly encouraged.  This is a part-time position (21 hours per week).

    Required: Experience with genealogical/historical research or librarianship; a strong commitment to public service and service to diverse users; excellent communication and interpersonal skills; B.A. (preferably in history or related field); strong research skills; background in New England history or genealogy; knowledge of Windows Applications including Microsoft Office, Internet Explorer; Microsoft Outlook; knowledge of the Library of Congress Subject Headings and Classification System.  M.L.S. (or credits leading up to an M.L.S.) are a plus, but not required.

    Environment: The New England Historic Genealogical Society (NEHGS) is the nation’s oldest and largest genealogical society with a research library of 200,000 volumes and a membership of almost 18,000 located in the very scenic and fashionable Back Bay of Boston, Mass.  Considered one the nation’s best genealogical libraries, NEHGS has been serving its members since 1845, and it largely sought out by amateur genealogists, genealogical and historical scholars, degree scholars, and development researchers.  The library maintains a 3500 linear feet manuscript collection, 35,000 rolls of microfilm, and a circulating library of 30,000 volumes.  There are about 65 persons on staff employed at the Society, about 20 of which work in the Library Department.  Screening of applications will begin immediately and continue until the position is filled.  NEHGS is an equal opportunity employer.

    Send resume, cover letter and references to:

    Chad Leinaweaver
    Director of User Access Services
    101 Newbury Street
    Boston, MA 02116-3007

    Or E-mail the above to:

    No phone calls please.


    Research Resource: The Essex Genealogist

    Essex County, Massachusetts is, arguably, one of the best places in this country from which to have ancestry, owing largely to its large number of well-kept and genealogically useful records. Because it was settled so early, had a relatively dense population, and endured a lot of out-migration, many NEHGS members indeed have some ancestry from this county.

    Genealogists with roots to the north of Boston have been blessed for the last twenty years by The Essex Genealogist, the quarterly journal of the Essex Society of Genealogists, headquartered in Lynnfield, Mass. Popularly known as TEG, this journal has consistently maintained high scholarly standards, under the able editorship of Marcia Wiswall Lindberg, who has recently retired as editor. TEG’s emphasis has been on publishing compiled five-generation genealogies of the descendants of 17th-century Essex County pioneers, especially from the Lynn area. Each article contains numerous citations to primary sources, especially vitals, probates and deeds.

    Each issue begins with a “feature article,” usually a methodological piece transcribed from a tape-recorded lecture by a well-known local speaker. Other regular features include notes and corrections (usually placed under the sections “It Happened in Essex County” or “Our Readers Write”), Ahnentafel, queries, and “Moments in History” (short historical vignettes). Each issue is 60 pages in length. For anyone with Essex County ancestry, membership in the Society at $18 per year ($21 for a family) is a real bargain (address the Society at P.O. Box 313, Lynnfield, MA 01940-0313 or visit their website at

    Vols. 1-14 (1981-1994) of TEG are available for borrowing through the NEHGS Circulating Library. Additionally, the first sixteen volumes have been reprinted by Heritage Books, Inc. (1540E Pointer Ridge Place, Bowie, MD 20716; (800) 398-7709;, each containing an every-name index, a feature not available from the original journal. Additionally, Heritage Books has recently released a cumulative index, in book form, to vols. 1-15, and published vols. 1 and 2 on CD-ROM.

    David C. Dearborn, Reference Librarian


    Education Program

    "Genealogy 201"
    Saturdays in Boston, March 3, 10, 17, and 31, 1:15-3:00 pm.


    NEHGS is delighted to offer a new course specifically designed to assist intermediate genealogists in the advancement of their research. Please join us in exploring Family History Library resources, English and British resources at NEHGS, the latest electronic resources, and New England military records.  Taking Genealogy 101 or a beginning class is not a requirement and even if you have taken Genealogy 201 in the past, all can benefit from these useful sessions. Class size is kept small to allow plenty of time for questions.


    Web Resource: National Archives and Records Administration

    Your Government at Work…  NARA Site
    In addition to some very informative facts about the National Archives and its regional branches, has a wealth of useful information to the genealogist.  After entering “The Research Room” ( and going to the “Genealogy & Family History” area (, I found the following:

          The Genealogy Page - Updated January 19, 2001

         Genealogists are the most numerous users of the Washington, DC, research rooms,     

          and 13 regional facilities of the National Archives and Records Administration

          (NARA). This area provides many of the finding aids, guides, and research tools

          that can prepare you for a visit to one of our facilities or for requesting records

          from NARA.

    The Table of Contents had many useful links, including “Regional Facilities” which lists the city location and a direct link to the information concerning each branch.

    Continuing to delve deeper into the site, I entered “Genealogical Data & Research Guide”.  It was here that I found many helpful links to actual information on how to access different databases or where to find pertinent genealogical information. 

    Of current interest to me is how to access information on ancestors and relatives who lived outside of the United States but were not in the U.S. Military; hence the entry “Deaths of U.S. Citizens in Foreign Countries” ( caught my eye.  Entering this page gave me the facts I needed in order to access the death records of relatives who had lived overseas. Not only were there links to government departments, there were also descriptions of how the records had been filed and whose deaths overseas are not reported to the State Department.

     My next venture took me to the immigration records section ( This is a must read for anyone researching immigrant ancestors. The introduction is useful and the categories lead you to different links that help you in your search (“what Nara does and does not have”, and “where to find the records” it does have). Scrolling down the page of enticing links,  under “Available 1800-1959 Immigration Records” I was able to go to “Port of New York, New York, 1820-1957”.  Here I found the addresses of the repositories in Massachusetts and other states which house the rolls of microfilm for the Port of New York.

    The information on this web site is useful to the genealogists.  I am sure we could all spend hours clicking away.

    Here is an impressive site that our government has given to us. Why not take a peek? You will probably learn from your experience!

    Ruth Q. Wellner, Reference Librarian and Research Services Coordinator


    Available in the Book Shop

    Bradfield Genealogy: Descendants of John and Jane (Harmer) Bradfield of Bucks County, Pennsylvania; with notes on Zachariah Bradfield of Prince William County, Virginia, and other miscellaneous Bradfields
    By Donald G. Armstrong

    The Bradfields are a family about whom much was collected and recorded by earlier family historians, but little published. This book endeavors to incorporate and build upon this earlier work, adding significant input from more than 50 individuals who have shared their documents and knowledge, as well as the writer’s own research. The principal focus is on the American family that began with the marriage of John Bradfield and Jane Harmer shortly after July 29, 1712, when they declared their intentions of marriage to the Abington Monthly Meeting of the Society of Friends in what is now Montgomery County, Pennsylvania.

    Newbury Street Press. 2001. 838pp. Hardcover.
    $65.00 Member price $58.50 Item #S4-11000

    Statewide Consolidated Index to the Early Vital Records of Massachusetts to About 1850 CD series

    This CD index contains every surname listed on the nine CD-ROM set of all 14 counties in Massachusetts produced by Search and Research Publishing.  The index allows you to simultaneously search all available towns in the state for births, marriages, deaths, and burials to about 1850.  For Windows and Macintosh.

    Search and Research. 2001.
    $23.95* Item #CD-MV0

    The Complete Beginner's Guide to Genealogy, the Internet, and Your Genealogy Computer Program
    By Karen Clifford

    This book shows how to combine traditional genealogical principles with the power of computers and the internet. Researchers will learn how to conduct research in major resource centers and examine courthouse records, censuses, and vital records using techniques unheard of just a decade ago. Genealogists will also discover how to organize family information, analyze data, and put together a family history notebook using the latest technology. The book is also designed to be an instructional manual and each chapter of the book is a self-contained teaching module with assignments and checklists.

    GPC.  2001.  367pp.  Soft-cover.
    $24.95* Item #B2-62196

    You may place your order online at or by calling the Sales Department toll-free at 1-888-296-3447, from 9-5 Eastern time, Monday through Friday.  The shipping and handling charge for books is $3.50 for the first book and $1.25 for each additional book. The shipping rate for CDs is $1.25 each.   MA residents will also be charged 5% sales tax on books and CDs not published by the Society.  Please refer to this newsletter when placing your order.

New England Historic Genealogical Society
99 - 101 Newbury Street
Boston, Massachusetts 02116, USA

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